Compliance
Organization accounts can use electronic approval, document centralization, folder handover, and more, based on the org chart.
Org chart and member management
Manage departments and members with an org chart. Members can be added by direct registration, bulk registration, joining with an organization code, or invitation links.
- Departments and job titles
- Personnel codes such as positions and grades
- Approval of join requests
- Secure Disk and role disk quota per member
Login and remote access to the internal network
Members can log in with their JOLDISK account and can also log in by approval in a linked JOLIMITALK. Outside the office, they can connect remotely to the internal network with their company AD/LDAP account through integration with Synology SSLVPN.
Remote access to the internal network is available on the Paid plan and plans for 51 or more users.
- JOLDISK account login
- JOLIMITALK approval login
- Remote access to the internal network
Document centralization
With document centralization, the organization's NAS can serve as the secure area. Organization shared disks and role disks are provided.
Document centralization is available on the Paid plan and plans for 51 or more users.
- Organization shared disk
- Role disk
Folder handover
When responsibilities change, folders are handed over to the successor, and the request, acceptance, and approval history is kept. When someone leaves, an organization admin hands over their entire role disk.
- Handover request
- Acceptance by the recipient
- Approval by an organization admin
- Handover of a departing member's data
Electronic approval
Draft and approve documents along the organization's reporting line. You can handle batch drafting, receiving and sending, and the document register, and exchange electronic documents between organizations that use JOLDISK.
- Drafting and approval
- Batch drafting
- Receiving and sending
- Document exchange between organizations
- Document register
Work management
Along with electronic approval, you can use task cards, memo reports, schedules, meetings, and directives.
- Task cards
- Memo reports
- Schedules
- Meetings
- Directives
Security regulations
Draft and revise the organization's security regulations, and members can view the current regulations.
Security regulations are available on the Paid plan and plans for 51 or more users.
- Drafting, revision, and viewing
External recipient management
Issue guest accounts with an expiry date to contacts at partner companies who receive distribution copies. Organization admins can review the organization's distributed documents, with the review recorded.
- Guest accounts with an expiry date
- Distribution history and recall
- Audit viewing by organization admins
Organization policy and level system
Organization admins set the level table, compartments, and security policies, and can view members' data access history.
- Organization level table and compartments
- Security policy per member
- Members' data access history
Organization data posture
Organization admins can review the data posture and trends of the whole organization and recommend actions to the owners of risky documents. Auto-classification suggestions based on document content are also available.
- Organization data posture
- Posture trends
- Recommendations to owners
- Auto-classification suggestions
JOLIMITALK integration
Organization data is synced with the business messenger JOLIMITALK.
JOLIMITALK integration is available on the Paid plan and plans for 51 or more users.
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